MEMO

 

Definition of Memo

            A memo is a letter form that is written in a succinct, crisp and clear way that is addressed to a person. Usually the Memo content directly states the intent of the sender, without using parts of the contents of other letters such as, opening greetings, and greetings cover.

 

The Purpose of Memo

       The purpose of Memo is to communicate important things such as a policy change, instruction to conduct a meeting, instruction to do something, direction about something to get done immediately crucial message etc.

 

Generic Structure of Memo

The Memo consists of several parts (structures) of memo, among others, as follows:  

·         Addressee (Receiver)

Recipient of the message, the part to whom we write the memo.

·         Content

The contents of the message, the core part of the message regarding things that should be known and done immediately by the receiver.

·         Sender

The sender of the message, the part that explains who the sender of the memo message is.

 

Characteristics of Memo

Memos have some features, here are the characteristics of memo features:

• Notes delivered should be clear and continuous to the intent Please complete with reference number, date, case, signature and so on.
• In general, the characteristics that exist in writing an official letter can also be applied in writing memos. It is different from the official letter because it is less formal, more concise and has a copy to it
• The memo is also not bound by any form such as an official letter. The memo may be written in form and may also be in the form of a letter.

 

TASK 1

Choose the correct answer based 0n the following memo

MEMO

To : All employees
From : Teddy Mcbrian The Peronnel Manager
Date : June 23, 2010
Sub : Company Travel

Effective July 1, all personell officers travelling on company business must use the most economical means possible. No flight under five hours can be booked in business class. No flight regardless of duration can be booked in first class or on the Concorde

1. Who is affected by this memo?
a. all personnel officers
b. only the personnel manager
c. only the board of directors
d. Teddy Mcbrian
e. only frequent travelers

2. Why was the memo written?
a. to save money
b. to save time
c. to reward the employees
d. to increase company travel
e. technical problems

3. If a fligh over five hours, what clas can be booked?
a. first
b. business
c. concorde
d. executive
e. economy

4. When  will the rule be effective?
a. in five month
b. at the first of year
c. at the end of summer
d. in two months
e. in about a week